A workplace check is an important part of ensuring that employees work in a safe, ergonomic, and productive environment. Performing this check regularly prevents health complaints and minimizes risks in the workplace.

Why is a workplace check important?

A well-designed workplace contributes to employee vitality. If it is not set up properly, this can lead to physical complaints such as back and neck pain, stress, and even long-term absenteeism. A workplace check contributes to:

  • Improved health
  • Increased safety
  • Increased productivity
  • Compliance with legal requirements

Steps for an effective workplace check

You can have a workplace check carried out by a certified company, but it is also possible to make a start yourself first.

Step 1: Preparation

Before you begin, it is wise to draw up a checklist. In this checklist, you should list all the important aspects that a workplace must meet. These include ergonomics, safety, lighting, and air quality. Make sure you have the necessary tools at your fingertips so that you can also measure these points.

Step 2: Check the ergonomics

An ergonomically designed workplace reduces the physical strain on employees. When measuring ergonomics, pay attention to:

  • Chair: Is the chair height adjustable? Does it provide adequate back support?
  • Desk: Is the desk at a comfortable height?
  • Screen: Is the computer screen at eye level and at arm's length?
  • Keyboard and mouse: Are they positioned at a comfortable height and easy to operate?

Step 3: Safety aspects

Check the workplace for potential risks:

  • Are the cables neatly tucked away to prevent tripping?
  • Is there a fire extinguisher or first aid kit within reach?
  • Are the escape routes clearly marked and free of obstacles?

Step 4: Lighting

Insufficient or poor lighting can lead to tired eyes, headaches, and reduced concentration. In this step, check whether:

  • There is sufficient natural light
  • The lamps are in good condition and provide sufficient brightness.
  • There is glare or reflections on the screen.

Step 5: Air quality and temperature

A pleasant temperature and good air quality contribute to employee vitality:

  • Is the temperature in the room between 20 and 22 degrees Celsius?
  • Is the room adequately ventilated?
  • Are there any strong odors or signs of mold?

Step 6: Engage in dialogue with employees

The final and most important step is to talk to employees about how they experience the workplace. They can provide valuable insights into any inconveniences or areas for improvement.

Workplace check outside the office

A workplace check using these steps is ideal for an office environment. However, if your employees have a changing workplace, work with hazardous materials, or use high-risk machinery, have the workplace check carried out by a certified company. This can be done at the same time as the RI&E. This way, you can be sure that nothing has been overlooked and that your employees can work safely and energetically.